Farewell and gratitude to [team/department name]
Type: Farewell, Appreciation, Team-Oriented
This is for the person who wishes to honor the team more than the position.
Focusing on gratitude makes people pause before archiving and invites genuine responses.
Resignation notice with sincere thanks
Expressing gratitude shows respect for the time spent together, the mentorship provided, and the work accomplished.
Use this polite line when leaving on good terms or when you want to maintain a relationship for future references.
Season’s greetings: you’re part of our story [year]
Type: Christmas and New Year, Community, Gratitude, HR
Tone: Grateful, inclusive, gentle.
Subject lines that highlight community give recipients a sense of belonging. This is especially important when inboxes are flooded with sales emails.
We hit a new milestone. Couldn’t have done it without you
Type: Business, Customer Appreciation, Team
Tone: Inclusive and honest
Hit a milestone? Don’t hide it.
This subject line puts gratitude front and center. Which works best for customer announcements, project completions, or internal wins.
Appreciate your support on [brief topic]
Type: Internal, Gratitude, HR
Tone: Appreciative, Respectful
It’s professional, sure, but it’s also kind. Use this after someone helps out, backs you in a meeting, or pulls off something last-minute.
And don’t overuse it. That’s how you maintain its impact.
Happy holidays from [brand name], a small thank you inside
Type: Holiday, Appreciation, Relationship
Tone: Warm, grateful
Holiday emails that express gratitude are well-received by almost every segment, from long-term customers to one-time buyers.
This subject line acts as a simple message that shares a sincere thank you, a light update, and maybe a modest perk rather than a hard push.
Happy Holiday Thank You Email Example
Subject: Happy Holidays from [Brand Name], a small thank you inside
Hi [First name],
The team at [Brand Name] wants to say thank you before the holidays start.
Your trust over the past year helped shape our roadmap and improve our product.
As a small thank you, here is a [perk, for example, 15% code or free month] valid through [date].
No pressure to use the perk! Keep it handy in case you need it.
We wish you a calm and joyful holiday season.
[Sender name]
Customer team at [Brand Name]
Thank You and Farewell from [Your Name]
Tone: Warm, appreciative
Most of us love receiving gratitude emails. “Farewell” signals closure, and “[your name]” personalizes the topic.
Use case: You are a long-tenured employee who wants to leave the door open for future collaboration.
Tips to Use
- Keep tone upbeat even if reasons are negative.
- Reference one highlight from your tenure in the body.
Moving On, Grateful for Our Time
Type: Friendly
Tone: Warm, reflective
The line strikes a balance between movement (“Moving On”) and gratitude. It’s a good subject line if you are leaving a startup and want to keep connections lively.
Tips to Use
- Add a LinkedIn link inside to maintain network ties.
- Limit the email list to close collaborators.
Leaving, But Thankful
Tone: Candid, gentle
This line shows sincerity. Perfect if you had a good time with your colleagues or the company.
Tips to Use
- Add a one-sentence memory in the opening.
- Close with an invitation for future collaboration.
Thank you for being part of our year, [name]
Gratitude emails always work, but this one’s more human than most. It’s warm and personalized without sounding robotic.
This kind of subject line isn’t about clicks—it’s about connection. It performs best when paired with a heartfelt message inside the email, not a sales push.
Tip: don’t rush it. Send this toward the very end of December or early January to reflect on the full calendar year. And keep the tone gentle and sincere. Your audience can feel the difference.
Thanks for being amazing, [Name]!
This gratitude email subject line uses direct praise and a merge tag so that every reader feels seen.
You keep verbs simple, you keep the sentiment clear, and you skip jargon.
I recommend using this subject line after a milestone purchase or a glowing survey response.
However, watch for overuse, because excessive cheeriness can read as spam. If your audience tends to be formal, replace “amazing” with “valued.”
Type
Customer Appreciation
Tone
Warm, upbeat, personal
“Thanks for being amazing” Email Example
Hi Alex,
Just a quick note to say your feedback on our new dashboard helped the dev team squash two pesky bugs.
Thanks for jumping in and shaping the product the rest of us enjoy.
Cheers,
Tara, Product Lead
Your support means the world, truly
Use this subject line when writing donors or volunteers who prefer sincerity to hype.
Notice how “truly” breaks expectation and signals authenticity.
According to the 2025 MRBenchmarks report, nonprofits send an average of 62 emails per subscriber per year, so gentle language helps combat fatigue.
Send the email right after a campaign wraps up, and include a few quick stats in the body of the email. Include information such as meals served or trees planted to transform abstract gratitude into concrete impact.
Type
Non‑Profit Donor Touch
Tone
Sincere, low‑key, reflective
This Subject Line Can Also Be:
- Your kindness moves mountains
- We felt your impact today
We noticed your help, and we’re grateful
For example forum heroes answer questions at 2 a.m. just because. Calling that out boosts retention and turns lurkers into helpers.
Mention “noticed” to show you track contributions without sounding creepy.
Pair the email with a badge or discount code to encourage prosocial behavior.
Type
Community Forum Follow‑up
Tone
Conversational, appreciative, specific
A little thank you gift inside
Everyone loves surprises, and “gift” signals value without spoiling the contents.
Keep the email body tight: reveal the code, outline expiry, and invite feedback.
If you fear spam filters, place brand name first, “[Brand] has a thank you gift inside.”
Be mindful of frequency. Use once per quarter to avoid diluting curiosity.
Side note: GetResponse data shows open rates rise 12.8 percentage points year‑over‑year when emails carry clear benefit language.
Type
E‑commerce Post‑Purchase
Tone
Curious, friendly, incentive‑driven
Gift Email Example
Hey Jordan,
We tucked a 15% off code below to say thanks for choosing our biodegradable notebooks.Use it any time this month, and drop us a note if the paper feels smoother than last year’s batch.
Just a quick note to say thanks
Send an email with this subject line after a partner demo, co-marketing webinar, or favor.
The phrase “quick note” creates an expectation that the recipient will open it immediately, knowing it won’t take much time.
Avoid using too many emojis here, as they can cheapen the gesture.
Type
B2B Relationship Nurture
Tone
Casual, concise, professional
You kept us growing, thank you
This gratitude email subject line works when your company hits a user milestone, finishes a funding round, or crosses an anniversary.
“You” comes first, so readers claim the credit.
Tips
- Keep the email body short
- Add one number that shows progress—say 5,000 users in 24 months
- Ask for feedback.
Type
Milestone Celebration
Tone
Humble, uplifting, heartfelt
This Subject Line Can Also Be:
- You made 10,000 checkouts possible
- Growth story powered by you
Big thanks for yesterday’s quick reply
Use this line right after a customer answers a clarifying ticket question.
Tone: Direct, appreciative, one‑to‑one
Quick reply Email Example
Hey Lina,
Your screen recording let our engineer find the exact break point, so we pushed a patch at 6:00 a.m. UTC.
Pages load 27% faster now. Thanks for jumping in so fast.
Best,
Mika, Support Lead
Coffee’s on us next time, thanks again
Promise a small café gift card and watch opens jump.
Use this subject line into a post‑referral automation. Make sure you set the reward threshold low, one friend signup is plenty so the promise feels within reach and genuine.
Tone: Playful, warm, perk‑driven
A note of thanks before your day gets busy
Send email with this thank you subject line at 8:15 a.m. local time.
You acknowledge the reader’s schedule, so the line reads empathetic, not intrusive.
Type
Morning Check‑in
Tone
Calm, respectful, time‑aware
Thank‑You Email Example
Good morning Sam,
Just wanted to say thanks for attending last night’s webinar.
Clocking Out, Grateful For Every Minute
The metaphor of time resonates across shift-based roles. Tucking “gratitude” next to “minute” creates a tidy cadence.
Type
Hourly Workforce, Retail, Hospitality
Tone
Sincere, Humble
Quick Tips
- Include a tiny metric. For example: “four holiday seasons together”, to spark pride.
- Offer a referral for coworkers chasing promotions.
Farewell Email Example
Hey Team,
I am clocking out, grateful for every minute we juggled rush hour together.
Reach me at my personal inbox for future shifts in life or work.
Thank you,
Maya
